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CCPN Charter

The CCPN Charter, governing the organisation and procedures of CCPN.

Document Organisation:

Purpose:
The purpose of the CCPN is to help advance the making, coordination and distribution of software as well as 'best practices' for biomolecular macromolecular NMR spectroscopy. CCPN will achieve this purpose by working with other organisations including (but not restricted to) databases, other software developers and manufacturers.

The Assembly:
1) The Assembly is the highest authority of the CCPN.

2) Each academic research group working in the field of biomolecular macromolecular NMR spectroscopy in the UK has a right to membership of the CCPN Assembly - each group counting as one member. The membership list is maintained by the Executive Committee. A group's membership automatically lapses if it has not been represented at two successive annual Assembly meetings. Lapsed members retain the right to apply for renewed membership.

3) Each member group has the right to send one delegate to Assembly meetings. Members of the Executive Committee also have the right to participate.

4) The Assembly meets once every calendar year, the timing of the meeting to be co-ordinated with the annual workshop. The agenda should be announced to all current members of the Assembly at least four weeks in advance.

5) The general meeting of the Assembly elects a chairman and at least two additional members of the Executive Committee, each for a period of three years. For those elected at the founding meeting the tenure for additional members is to last until the first renewal of the main CCPN grant, whereas the tenure of the chairman is to last one year beyond the grant renewal.

6) It is expected that decisions will be made by consensus, but any three delegates can call for a decision to be put to the vote. Changes in the charter require that more than half of those entitled to vote are actually present. In order to be passed a change in the charter requires either consensus or a minimum of votes in favour equal to 75% of the number of delegates present. Unless chosen by consensus the two members of the Executive Committee must be chosen in a single election by proportional representation.

The Executive Committee:
1) The Executive Committee consists of: the chairman of the Assembly who serves as chairman of the Executive Committee, the principal applicant of the CCPN grant who serves as secretary of the Executive Committee and chairman of the Working Group, at least two members elected by the Assembly general meeting, the Secretary of the CCPN (the senior person employed on the grant), and a representative of the BBSRC. The functions of the Executive Committee are:

a) To decide on financial matters as required
b) To prepare and submit grant applications
c) To interact with and respond to approaches from outside organisations
d) To appoint interviewing committees for new staff as required
e) To liaise with BBSRC
f) To supervise the activities and review the membership of the Working Group

2) The Executive Committee will meet at least twice a year.

3) The Executive Committee can institute advisory committees to consult on specific topics. The membership and mandate of the advisory committees is decided by the Executive Committee, subject to review by the Assembly.

The Working Group:
1) Most of the work of the CCPN will be carried out by the Working Group acting on authority delegated to it by the Assembly and the Executive Committee. The working group would be chaired by the principal applicant on the grant, but otherwise membership of the Working Group would be decided by the Working Group itself, subject to review by the Executive Committee.

2) The secretary of the working group and CCPN would be the senior person employed on the grant and is responsible for calling the Working Group meetings and, with the Chairman, for reporting to the Executive Committee. Decisions arising from Working Group discussions are the responsibility of the chairman of the Working Group and the Secretary, who together will set priorities. Their
implementation will be the responsibility of the secretary.

3) The Working Group will meet at least three times a year.

4) The Working Group can delegate its authority to special interest subcommittees instituted for the purpose.

The Secretary:
1) The Secretary is responsible for :

a) Administration of CCPN within the format described above
b) Operational management of CCPN staff, except where this responsiblility has been delegated elsewhere
c) Liaising with the Executive Committee and Industrial users
d) Managing any Public Relations matters

2) The Secretary will be responsible to the chairman of the Working group on the implementation of Working Group decisions and to the Executive Committee and to the Assembly on all other matters.

CCPN Users Group:
1) The CCPN will distribute software written within CCPN or contributed by third parties to members of the CCPN users group. Membership is free to academic and non-profit organisations. For-profit corporations may be asked to make an annual donation to become an 'Industrial Sponsor' and have access to the software and meetings. Membership of the CCPN users group may be required for participation in CCPN-arranged meetings.

Income:
1) Income accrued to the CCPN must be spent by the CCPN in accordance with the purpose of the organisation. It is expected that income would mainly be used to subsidise the costs of meetings, workshops, etc. in particular the costs of attendance by PhD students and post-docs.